Last Updated: september 9, 2024

Welcome! The following are the Terms and Conditions (“Terms”) that govern your use of the COLLECTORS Expo site and applications where this appears (collectively, the “Site”). Our Privacy Policy and any other policies, rules or guidelines that may be applicable to particular offers or features on the Site are also incorporated into these Terms. By visiting or using the Site, you expressly agree to these Terms, as updated from time to time.

We may make changes to these Terms at any time. Any changes we make will be effective immediately when we post a revised version of these Terms on the Site. The “Last Updated” date above will tell you when these Terms were last revised. By continuing to use this Site after that date, you agree to the changes.

By contracting an Artist Alley Space or Vendor Booth, you ("Vendor") agree that you will abide by the standard Vendor Code of Conduct presented below. Furthermore you will comply with all applicable laws, rules, and regulations. COLLECTORS Expo ("Organizer") is fully owned and operated by IMPULSE UNIVERSE INC.

CODE OF CONDUCT

Vendors agree that you will comply with all applicable laws, rules and regulations, and that you will:

1. Vendors agree to abide by all terms, conditions and show regulations under this signed contract including Vendors Manual and final regulation from event venue.

2. Vendors are strictly prohibited from sub-leasing any booth space.

3. Vendors may only sell items listed and agreed to in this contract. Any changes to Vendor’s items must be approved by THE Organizer in writing. 

4. Vendors are responsible for the loss or damages of their own goods at the event venue.

5. Vendors are responsible for the delivery and removal of their own goods. No forklifts, pallet jacks, dollies or any equipment will be available from Organizer.

6. Vendors are required to clear out all merchandise/displays by THE FINAL LOAD-OUT TIME INDICATED ON THE VENDOR MANUAL of THE last event day. No moving out is allowed the day after event day. Charge of a moving fee, if any, is to be borne by Vendors.

7. If Parking Passes are issued, they are to be displayed on the front windshield. If Parking Passes are not visible or hidden or tampered or duplicated or transferred, the vehicle will be towed at owner's expense without prior notice.

8. The Undersigned Vendor agrees to provide its own general liability insurance coverage for COLLECTORS Expo to insure against theft, fire, smoke, flood, or any other loss or causality during the event days including move-in and move-out periods. Vendors also agree to have IMPULSE UNIVERSE INC. and the venue named as additional insured.

9. Organizer reserves the right to refuse admission or evict a Vendor without refund for behavior likely to cause damage, injury or nuisance, and to remove any person(s) for reasons of public safety, overcrowding or otherwise.

10. Organizer reserves the right to charge for any damages caused by Vendors to property and or merchandise during move-in, show days and/or move-out.

11. Organizer reserves the right to approve the contents and character of all exhibits and reserves the right to prohibit or expel any merchandise that does not keep with the character of the show. All booth signage and displays will be subject to the approval of the Organizer. This includes signs indicating a reduction in price. These signs may be removed by Organizer in order for the show to maintain a professional appearance.

12. Organizer reserves the right to assign or reassign Vendor space in its sole discretion for the event, and the Organizer reserves the right to change the floor plan or to move a Vendor to another location prior to or during the event if Organizer in its sole discretion determines that doing so is in the best interest of the event.

13. Artists, vendors, programs, policies and prices are subject to change at any time without notice.

14. The Vendor is responsible to the Organizer for seeing that his/her booth is maintained in a clean and orderly state. Should goods be left, they will be disposed of or stored by the Organizers who will have to right to charge for such storage, disposal, or clean up.

15. Live animals (excluding Service Animals), nudity, carnival-type attractions, and gambling are prohibited. Any type of pay-to-win game or luck-based game is also prohibited. 

16. The Undersigned Vendor agrees to indemnify, hold harmless and defend IMPULSE UNIVERSE INC., their agents, officers, directors, employees and contractors from and against any and all liabilities, damages, actions, costs, losses, claims and expenses.

17. The Undersigned Vendor agrees to waive any and every claim which arises or may arise in its favor and against IMPULSE UNIVERSE INC., their agents, officers, directors, and employees during the term of the Contact or any extension or renewal, thereof, for any and all loss, or damage covered by valid and collectible insurance policies, to the extent that such loss or damage is covered under such insurance policies.

18. Bootleg merchandise, grey market goods and unlicensed products or reproductions are NOT permitted for sale under any circumstances. If a booth or Vendor is caught offering these products for sale, the Vendor and any persons associated with the Vendor will be removed from the event premises without refund. 

19. In the event of a natural disaster, act of insurrection, riot, war, accident, act of God or any other unforeseen circumstance and act beyond IMPULSE UNIVERSE INC., control that would prevent the show from being put up, any monies that were paid towards booth space or sponsorships are nonrefundable.

20. The Undersigned Vendor agrees to participate and be physically present for the duration of all event hours. No moving out prior to event conclusion. A heavy penalty will be strictly enforced on any Vendors who for any reason do not comply with this rule.

21. Vendor understands, acknowledges and agrees that in the event of any Organizer's error or mistake, the Organizer will not be responsible for any losses / damages; therefore organizer's liability is limited only to refund the booth fee or sponsor fee paid by the Vendor to organizer.

22. Should any dispute arise concerning the terms or the interpretation of this agreement, Organizer shall be entitled to and be awarded reasonable attorney's fees and costs, whether incurred for negotiation, litigation or otherwise, in addition to other relief to which it may be entitled.

23. A finance charge of six (6%) percent per month, not to exceed the maximum rate allowed by law shall be applied each month to past due balances. If outstanding account is sent to our official collection company for debt recovery, all collection costs or a twenty-five (25%) percent surcharge will be added to existing balances.

24. Vendors shall comply with all federal, state, and local fire and safety laws at all times. Vendors is solely responsible for ensuring its compliance with such laws. If the Event Facility modifies its rules and regulations with less than three (3) days’ advance notice to COLLECTORS Expo, or if the fire marshal or other law enforcement requires immediate action that impacts a table space, Vendors shall comply immediately upon being notified of such modified rules and regulations or required actions.

25. All booths must be setup according to the approved floor plans by the Fire Department. This is very important so as not to block all exit doors, signs and aisles.

26. Vendors represents and warrants that it does not discriminate in employment, hiring, participation, accommodations, or provision of services on the basis of the fact or perception of a person’s race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, height, weight, gender identity, domestic partner status, marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status) or against any person seeking accommodations, advantages, facilities, privileges, services, or membership in all business, social, or other establishments or organizations operated by it. Vendors shall construct its table to comply with the Americans with Disabilities Act and related laws.

27. All payments are NON-REFUNDABLE and CANNOT BE USED FOR FUTURE CREDITS on cancellations.

28. Vendor shall conduct itself at all times in accord with normal standards of decorum and good taste at an event open to minors.

29. Standard Terms and Conditions are subject to change without notice.